STEP 4 – RESULTS OF YOUR AUDIT
WHAT – happens when I pass my audit or re-approval audit?
If you successfully pass your audit, your certificate will be emailed alongside your audit report. This is proof that you are Bronze accredited. Your accreditation is valid for 12 months.
MAINTAIN – the Bronze accreditation
Once you have passed your audit, you will need to maintain your Bronze accreditation. This means, you will need to:
- Comply with the FORS Standard and FORS Terms and Conditions at all times. Failure to to so will result in your accreditation being removed and your organisation being downgraded to dormant. Dormant means that your organisation is no longer a FORS member. Your organisation will no longer be listed on the website and password rights to the website will also be removed.
- Renew your accreditation every 12 months via a re-approval audit.
PROGRESS – to Silver accreditation
When you pass your audit you should consider progressing to Silver. Progression to Silver is not mandatory but is recommended.
FORS Silver operators need only to undergo the Bronze re-approval audit every two years. However, Silver accreditation needs to be renewed each year via the online evidencing system.
Once Silver accreditation has been attained, your Bronze accreditation will be extended by a further year. A new Bronze certificate will not be issued, however the FORS online expiry dates will be updated.
BOOK – your re-approval audit in time
You must remember to undertake your re-approval audit at least 30 calendar days – but no more than 60 calendar days – before the expiry of your Bronze accreditation. This ensures that you have enough time left between your on-site audit and your accreditation expiry date to receive the audit results and to conduct a follow-up audit/s within 30 calendar days if you do not pass first time.
Remember, if you hold Multi Operating Centre Accreditation (MOCA), the re-approval process will take longer to complete.
If you fail your audit and you exceed the 30 calendar day follow-up period without a successful audit outcome, your organisation will also be removed from FORS, even if this is prior to expiry of your accreditation.
WHAT – happens if I fail my audit?
READ – the action plan from the audit report
If you do not pass your audit, you are required to resolve any of the major and/or minor action points that are listed in the action plan. You will need to undergo a follow-up audit in order to continue with progression to Bronze.
Minor action point – when the auditor considers that you have met some of the requirement being assessed. You have 90 calendar days from notification to resolve all minor action points listed within the action plan. If you do not resolve any of the minor action points by your next re-approval audit, these will become major action points, which will result in an audit failure. Please note that any unaddressed action points raised in the previous year’s audit identified in the re-approval audit will be escalated as major action points, which will result in a failed audit.
Major action point – when the auditor considers that you have failed to meet any of the requirements being assessed. You have 30 calendar days from notification to resolve all major action points listed within the action plan and pass your follow-up audit. You can have more than one follow-up audit if required, however, you must pass within 30 calendar day from initial audit notification. If you exceed the 30 calendar day follow-up period without a successful audit outcome, your organisation will be downgraded to dormant.
FORS companies who feel they have not been treated fairly by the scheme administrator or their certification body may decide to raise a formal complaint if the issue cannot be amicably resolved.
The protocol to be followed by companies wishing to raise a complaint against the scheme or to appeal against a decision made by the scheme can be found on page 12 of the FORS Compliance and Enforcement Guidance for operators, which can be accessed here.
REQUEST – a follow-up audit
Your follow-up audit/s must be passed within 30 calendar days of notification of failing your audit. You must ensure that you are prepared for your follow-up audit and have resolved all the major action points highlighted in the action plan before your follow-up audit is undertaken.
TOP TIP – we recommend that you book your follow-up audit within the first seven days of receiving notification of your audit result.
WHAT – if I don’t book my follow-up audit in time or fail my follow-up audit?
If your follow-up audit is not passed within 30 calendar days, or if you do not pass your follow-up audit prior to your accreditation expiry date, you need to revert back to STEP 1 – prepare for audit and will need to undertake a full audit. complaints complaint complaints complaints complaint complaints complaints complaint complaints