How to avoid common pitfalls at your Bronze audit

How to avoid common pitfalls at your Bronze audit

Are you getting ready for an upcoming FORS Bronze audit? Whether it is your first audit, or a re-approval audit, help ensure you pass first time by avoiding the top five most common reasons for failed audits (recorded between January and March 2018).

These tips, along with other useful information to help you prepare, book, and pass the FORS Bronze audit can be found in the FORS Audit Toolkit.

FORS also offers a free-to-attend ‘Going for Bronze’ workshop, specifically designed to guide and support you through the process from registration to Bronze accreditation. You can also attend this workshop prior to a Bronze re-approval audit to refresh your knowledge. For more information and to book your place, please click here.

 Requirement  Reason for failure Top Tip – Be able to demonstrate that you have…
 D4 Professional Development

Failure to provide the required mandatory training courses

Failure to produce a professional development plan for all staff

  • Developed a training plan for all transport staff, not just drivers. The plan shall outline the type of training needed – this is to include approved courses and when the courses are required to be delivered
  • Structured your training plan to include all transport employees, not just drivers. Toolbox talks and Driver CPC training (if in scope) shall also be used as evidence of ongoing professional development
V9 Vehicle Manoeuvring

Failure to have policy and appropriate risk assessments in place

Failure to communicate these to relevant staff

Failure to get the transport related workforce to acknowledge receipt of these

  • A policy in place regarding manoeuvring including forward motion, turning, reversing, towing, uncoupling, and parking movements
  • Reviewed the policy (see M6 below), and included the date the policy was reviewed
  • Named the person who carried out the policy review
  • Communicated the policy to transport related staff and that they have acknowledged receipt
  • Provided risk assessments for vehicle manoeuvring
  • Communicated the risk assessments to staff and drivers and that they have acknowledged receipt
  • A system in place for recording near misses
M6 Document Review Company policies and procedures are not being reviewed at least annually or when required and that senior management has acknowledged the review (*)
  • Reviewed the company policies, procedures manual, risk assessments, training plans, other related documents and how any changes have been communicated to all transport related staff
  • Recorded all dates of minutes from review meetings over the past 12 months
  • Included details of the person who last reviewed the policies and procedures documents
  • Version control processes to ensure that only the most current documents are issued to staff

(*) Small Companies  (below 5 vehicles or 5 employees) may do all of the above verbally

M11 Tyre and Fuel Management

Failure to have a fuel and tyre management policy in place to manage tyre wear, condition and disposal

Failure to be demonstrate monitoring and fuel consumption management

  • A policy in place to record and manage tyre wear, condition, pressure and tyre disposal
  • Reviewed the policy (see M6 above), and included the date the policy was reviewed
  • Named the person who carried out the policy review
  • A policy in place and fit for purpose regarding fuel management
  • Evidence of analysing tyre wear, pressure and fuel usage
  • Recorded how the company ensures that tyres are disposed of correctly
V8 Personal Safety in or Around Vehicles

Failure to have policy and appropriate risk assessments in place

Failure to communicate these to relevant staff

Failure to get the transport related workforce to acknowledge receipt of these

  • A policy in place on personal safety in and around vehicles
  • Reviewed the policy (see M6 above), and included the date the policy was reviewed
  • Named the person who carried out the policy review
  • Communicated the policy to transport related staff and that it has been acknowledged
  • Provided risk assessments for working or travelling in, on and around the vehicles
  • Provide risk assessments for working at heights
  • Communicated these to the transport related staff and that they have been acknowledged
  • Provided risk assessments for passenger safety, and that they have been communicated to PCV related staff and drivers and that they have been acknowledged