How to avoid common pitfalls at your FORS Silver application

How to avoid common pitfalls at your FORS Silver application

Are you looking to progress to FORS Silver? Whether it is your initial Silver application, or a re-approval submission, make sure you avoid the common reasons for failed applications.

The table below highlights the common reasons for failure and provides tips on how to avoid these:

 

Requirement Reason for failure Be able to demonstrate that you have…
S4 – Road risk

Failure to upload your policy

Failure to include evidence of insurance review

Failure to list the Road Risk Champion

 

  • Developed the policy that you created for Bronze requirement O3
  • Included all the mandatory elements, such as for example evidence of a meeting with your insurance provider in the last 12 months, and competencies for the Road Risk Champion

Top tip – make sure you upload your updated policy

S5 – Professional development

Failure for all relevant staff to undertake appropriate training

 

 

 

 

Failure to produce or update the professional development plan for all staff

 

  • Got all your drivers and all other staff involved in the fleet operation trained in accordance with the mandatory training requirements listed at Annexes 1 and 2 of the FORS Standard. This includes the new LoCITY eLearning requirement and on-cycle training where applicable

Top tip – If you want to use the recently launched Training dashboard to evidence how you meet this requirement, make sure you read the full guidance within the training dashboard so that you submit accurate training records

  • A professional development plan (PDP) in place that is updated for Silver and includes the names of ALL drivers and other staff involved in the fleet operation

Top tip – a PDP and completed training can be evidenced in the same document.  Certificates can also be uploaded to demonstrate that mandatory training has been completed

S8 – Internal communications Failure to produce or upload your annual communication plan
  • Developed an annual plan to communicate topical issues as detailed in the demonstration of the FORS Standard

Top tip – make sure you upload a copy of your plan, as well as examples of communications, such as copies of emails, memos, posters, toolbox talks, in-cab signage etc.

S3 – Fuel and emissions and air quality

Failure to upload your policy

Failure to list the Fuel and Emissions Champion

  • Developed the policy that you created for Bronze requirement O2
  • Included all the mandatory elements, such as for example evidence of the Fuel and Emissions Champion’s competence, details of fleet performance management that enables effective and efficient analysis, and the fuel efficiency and emissions reduction initiatives that are in place or are planned

Top tip – make sure you upload a copy of your updated policy

S7 Noise pollution Failure to carry out noise assessment
  • Carried out a noise assessment

Top tip – Make sure you upload a copy of your noise assessment. FORS has produced a noise assessment template (access via the Getting ready section) – it is not mandatory to use but it will help you cover all aspects of the requirement

We recommend that you familiarise yourself early with the evidence required for all requirements so that you have time to prepare. Remember, you must have at least 45 days left on your Bronze (and Silver for a re-approval) at the time of submission.

The Silver and Gold application pages include guidance to help you meet the FORS Standard version 5 requirements. Please read the demonstration and guidance carefully so that you understand what evidence is required. Remember that, as this is an online process, you must upload evidence – the auditor will require to see the actual policies, procedures and plans.

FORS offers a free ‘Going for Silver and Gold’ workshop, specifically designed to guide and support you through the progression process, providing advice on the evidence required. You can also attend this workshop prior to your re-approval Silver application to refresh your knowledge.

For more information and to book your place on the free ‘Going for Silver and Gold’ workshop, click here.