Make sure you declare any changes to your details

Make sure you declare any changes to your details

Did you know that under the FORS Rules and Procedures you are required to declare, immediately or in advance, any changes to your details to the FORS Helpline?

Examples of changes to your details include – but are not limited to – the following:

  • Company name
  • Scope or scale of operation
  • Address change of any operating center (OC) in scope of accreditation
  • Company registration number
  • Directors
  • Ownership
  • Contact details

It is important that you inform the FORS helpline of any changes which may affect the validity of your FORS accreditation. However, changes such as a like-for-like replacement of vehicles do not require notification.

Failure to declare changes as listed below may put your accreditation at risk:

Type of change Time frame for notification Consequence
Additional OC Prior to acquisition of new OC Audit of new location. The new audit must be undertaken within 30 calendar days of notification
Relocation of OC Prior to relocation Possible audit of new location. The new audit must be undertaken within 30 calendar days of relocation to new OC
Fundamental change to type of operation (including vehicle type) Immediately Possible new audit within 30 calendar days of notification
Changes of O Licence status Immediately Actions required in accordance with the FORS Compliance
Change in key personnel within the operation Immediately Actions required in accordance with the FORS Compliance and Enforcement Guidance
Change in status of the operation (for example from mergers) Immediately Possible new audit within 30 calendar days of notification, depending upon likely impact of increase as determined by the certification body
Permanent increase in vehicle fleet of 10 per cent or more Immediately Possible new audit within 30 calendar days of notification, depending upon likely impact of increase as determined by the certification body
Dissolution of certified company Immediately Certification withdrawn
Change of company name Immediately Re-issue of certification (with reference to former name if within that audit period)

Click here to download the FORS Rules and Procedures.