FORS AUDIT

FORS is committed to improving road safety, fleet efficiency and reduced emissions, and the purpose of the Bronze audit is to make sure that the operators we accredit meet specific exacting standards. Passing your audit and becoming FORS accredited not only means you are contributing to creating higher standards within the transport industry, but your business will benefit from being safer and more fuel efficient.

The audit process is about providing evidence of systems, procedures and documentation that demonstrates that the required standards of entry into FORS Bronze accreditation are met.

Watch the auditor video and gain a better insight of the process:

 

What is covered in the audit?

To help you prepare for audit, we’ve put together a list of documents that the auditor will want to see:

  • Company policy documents
  • Your operator licence and any other licenses specific to the transportation of goods or waste
  • Employee’s handbook
  • Driver’s handbook
  • Company structure
  • Fleet list
  • Training manual
  • Driver contracts (including sub-contracted or agency)
  • Driver licence checking process

The audit will cover your organisation’s performance on four key operational themes which are management, vehicles, drivers and operations.

MANAGEMENT VEHICLES DRIVERS OPERATIONS
Responsibilities & authority Road worthiness Training and assessment Routing and scheduling
Communication Insurance Driving at work Transport control
Competent person Fleet performance Fitness and health Fines and charges

 

There is more information on these key areas here:

     MANAGEMENT
     VEHICLES
     DRIVERS
     OPERATIONS

 

On the day of the audit, the auditor will ask to see evidence of the systems and policies you have in place to manage each of the requirements set out in the FORS Standard. You will also be asked to demonstrate how you ensure your employees are aware of and adhere to the processes you have in place. Some examples of the type of records you will be asked to share are driver’s eyesight checks, fitment of vehicle safety equipment, evidence of driver licence checks, risk assessments and vehicle maintenance plans.

How do I prepare for the audit?

  • It is recommended that you conduct a self-audit to identify and address any areas within your organisation that do not meet the FORS Standard
  • You can also attend a ‘Going for Bronze’ workshop which is designed to help you understand the FORS Standard and support you in achieving Bronze accreditation.
  • Once you have completed your preparation you can book your audit here

Once you have completed your audit; your FORS Bronze accreditation is valid for one year.

If you don’t pass your audit; you will receive a personalised action plan to support you in making the necessary changes and prepare for your follow-up audit.

For our cancellation policy, click here.

LOGIN to book an audit

The auditing team

FORS is working in partnership with Fleet Source, who manage and deliver FORS audits across Europe with a fully qualified and highly experienced auditing team.

Each auditor has transport and logistics experience and undergone FORS approved auditor training in addition to continuous performance monitoring.

For a list of the international audit locations, click here.

Who should be present at the audit?

When the audit is taking place, it is essential that you have staff members available who are responsible for or involved with the transport operations of the company. They should have an in-depth knowledge of how the transport operation is run and managed on a day-to-day basis and will know where all of the required procedures, policies and transport documentation are located and archived.

On the day of the audit, the auditor will ask to see evidence of the systems and policies you have in place to manage each of the requirements set out in the FORS Standard. You will also be asked to demonstrate how you ensure your employees are aware of and adhere to the processes you have in place. Some examples of the type of records you will be asked to share are driver’s eyesight checks, fitment of vehicle safety equipment, evidence of driver licence checks, risk assessments and vehicle maintenance plans.

Consultants employed by the company shall not be the sole representative of the company during the FORS audit unless they are nominated on the Operator Licence.

Audits must be carried out at a business location of the company being audited. Audits may not be carried out at the premises of a consultant employed by the company being audited.

Maintaining the FORS Standard

To ensure that you are maintaining the FORS Standard, on-site re-approval audits are conducted annually for Bronze, every two years for Silver and every three years for Gold. Those who are renewing their Gold and Silver accreditations will also have to provide evidence annually via electronic submission.

bronze

silver

gold

FORS Certification Bodies

FORS is a method of recognising fleet operations who comply with the requirements of the FORS Standard. Organisations including trade associations, professional institutes and guilds, can apply to FORS to act as a certification body for the scheme.

In order to become a FORS Certification Body, organisations must apply and adhere to the processes and requirements set out in the FORS ‘Requirements for certification bodies’ manual which should be read in conjunction with the FORS Standard. The purpose of the requirements within this document is to ensure that all certification bodies operating this scheme offer a consistent high quality service.

If you are interested in becoming a FORS certification body and believe that your organisation can meet the requirements set out in the FORS ‘Requirements for certification bodies’ manual please contact the FORS Helpline on 08448 09 09 44 or click here to email us.

     FORS Requirements for certification bodies manual