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M6 Vehicle fleet

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Evidence required

Requirement

To document details of the vehicle fleet and how vehicles are distributed across the organisation and manage future vehicle fleet replacement challenges.

Purpose

To ensure continued and effective control of the fleet operation and that resources, training, staffing, and vehicle replacement preparations are adequate for the fleet size and type.

Demonstration

FORS Operators shall maintain a register of the number, type and distribution of all vehicles in scope of FORS accreditation.
The vehicle fleet register shall include:

  • All vehicle and trailer registration marks or unique identification
  • Total number and type of vehicles and trailers held and operated by the organisation
  • Total number and type of vehicles owned by the organisation
  • Total number and type of vehicles on lease, rent or loan
  • Fuel type of all vehicles held and operated by the organisation
  • Number of operating centres and their addresses
  • Number and type of vehicles and trailers based at each operating centre
  • The parking arrangements for vehicles and trailers
  • Any dormant or previously used operating centres in the past two years

FORS Operators should manage the transition to lower environmental impact vehicles. This should include conducting a fleet review to understand:

  • The projected procurement cycles of vehicles within the fleet
  • Estimated total cost of ownership of lower environmental impact vehicle alternatives compared to petrol and diesel
  • Any financial support available for the procurement of these vehicles
  • Practical considerations for the integration of lower environmental impact vehicles into the fleet, including fuelling and charging requirements, running times, requirement for electricity grid upgrades on charging sites, and any required operational changes

FORS Operators should use this information to create a fleet replacement plan in preparation for any relevant regulatory phase-out dates of petrol and diesel vehicles.

FORS Operators may use the fleet replacement plan template to help evidence this requirement.

The vehicle fleet register shall be:

Prepare the following evidence

A current fleet register covering all vehicles and trailers included in your FORS accreditation.

For each vehicle or trailer, include:

  • Vehicle Registration Mark (VRM) or Vehicle Identification Number (VIN) or chassis number
  • Vehicle or trailer type
  • Ownership type, such as owned, leased, hired or contract hire
  • Fuel type
  • Normal parking location or parking arrangements
  • Operating centre addresses

Make sure the ownership type is clear for vehicles that are hired, leased or supplied by a third party.

Check your records

The number and type of vehicles and trailers on your fleet register must match FORS Online and VOL, where applicable.

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